What does it mean to be Organised?
Simply put, when you are organised, you know where various items are, you are aware of what you are doing and you definitely know where you are going.
Being organised means that you are overcoming the hindrances that keep you from doing all you need to do.
Being organised is not just a term, but it is an act.
To become organised is a state of mind with many actions taking place to become a person prepared for anything that happens in life.
The key to being more organised is all about creating the right mindset. Creating a state of preparedness.
What does it mean to be Productive?
To be productive means to be effective at externally rewarding tasks.
Effective: to be efficient. To get something done fast and well.
Externally rewarding: People don’t usually speak of being productive with respect to, say, relaxing. Relaxing is important, but we don’t refer to it when we speak of being more productive, because it is internally rewarding.
Tasks: People don’t speak of being productive for things which have no endpoint. The idea is that if we are productive, we complete tasks faster and with better quality.
Examples of being productive outside of work:
Meal planning and grocery shopping for the week.
Sticking to a regular exercise routine.
Signing up for some kind of activity or class.
Reading articles or books that are meaningful to you.
Learning a new language.
Analyzing your personal budget.
Paying all your bills or setting them on autopay.
Planning holidays and travel.
So how can we be more organised and increase our productivity?
The Pomodoro Technique
The core process of the Pomodoro Technique consists of 6 steps:
1. Choose a task you'd like to get done. Something big, something small, something you’ve been putting off for a million years: it doesn’t matter. What matters is that it’s something that deserves your full, undivided attention.
2. Set the Pomodoro for 25 minutes. Make a small oath to yourself: I will spend 25 minutes on this task and I will not interrupt myself. You can do it! After all, it’s just 25 minutes.
3. Work on the task until the Pomodoro rings. Immerse yourself in the task for the next 25 minutes. If you suddenly realize you have something else you need to do, write the task down on a sheet of paper.
4. When the Pomodoro rings, put a checkmark on a paper. Congratulations! You’ve spent an entire, interruption-less Pomodoro on a task.
5. Take a short break. Breathe, meditate, grab a cup of coffee, go for a short walk or do something else relaxing (i.e., not work-related). Your brain will thank you later.
6. Every 4 pomodoros, take a longer break. Once you’ve completed four pomodoros, you can take a longer break. 20 minutes is good. Or 30. Your brain will use this time to assimilate new information and rest before the next round of Pomodoros.